Blue BPS 905 FC User's Guide

Color Laser MFP Facsimile_PC FAX User’s GuideBPS 905 FC

Machine Parts4

Entering Text94Inputting ExampleThe procedure for entering text is described below, using “NJ Office” as an example.1 Press the key to change the in

Index 95AAbout PC-FAX 72ADF 2CCancelingMemory 42Configuring PC- FAX Setting 73Confirm 59Control panel 2, 6CounterTotal scans 60Counters 60Fax printing

Index96PParts 2PC-FAX 71PC-FAX transmission 89Phone bookList 36Search 37Printable area 47RReceiving faxesAutomatic reception 46, 72Manual reception 46

Control Panel andConfigurationMenu

About the Control Panel6About the Control PanelNo. Part Name Description1 Redial/Pause keyRecalls the last number dialed.Inserts a pause when a number

About the Control Panel 76 Function key Enters Function mode and displays the first menu that is available.For details, refer to “Sending a Fax to Mu

About the Control Panel813 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode.For details, refer to the Printe

About the Control Panel 921 , Moves down in the menu structure.Scrolls downward through the available menu choices.For details, refer to “Specifying

Fax Mode Screen10Fax Mode ScreenAbout the Fax Mode ScreenPress the Fax key to display the Fax mode screen.The following appear in the Fax mode screen.

Fax Mode Screen 11Tone If pulse dialing is being used, push-button tones are sent.Pause A pause is inserted.In standby for timer transmis-sionA docum

Configuration Menu Overview12Configuration Menu OverviewThe Color Laser MFP configuration menu accessible from the control panel is structured as show

Configuration Menu Overview 13POSTCARDTHICK STOCKGLOSSY2.TRAY2 PAPERA4LETTERCOPY SETTING 1.MODE2.DENSITY LEVEL (A)3.DENSITY LEVEL (M)4.COLLATE5.QUALI

NoticeWe reserve the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to en

Configuration Menu Overview14RX SETTING 1.MEMORY RX MODE2.NO. of RINGS3.REDUCTION RX4.RX PRINT5.RX MODE6.FOOTER7.SELECT TRAYCOMM. SET-TING1.TEL LINE T

Configuration Menu Overview 15SET MONTHSET DAY3.DATE FOR-MAT4.PRESET ZOOM5.USER FAX NO.6.USER NAMEDIRECT PRINT 1.IMAGE QUALITY2.PAPER SIZE TRAY1 PLAI

Configuration Menu Overview163.GATEWAY4.DNS CON-FIG.E-MAIL SET-TING1.SENDER NAME2.E-MAIL ADDRESS3.SMTP SERVER4.SMTP PORT NO.5.SMTP TIME-OUT6.TEXT INSE

Configuration Menu 17Configuration MenuThe machine settings can be changed according to the desired normal oper-ations." All factory default va

Configuration Menu18MACHINE SETTING1.AUTO PANEL RESETFor details on specifying settings, refer to the Printer_Copier_Scanner User’s Guide.2.ENERGY SAV

Configuration Menu 19FAX REGISTRATION1.ONE-TOUCH DIALProgram one-touch dial keys with fax numbers, allowing the recipient to be specified easily and

Configuration Menu20TX SETTING1.SCAN DEN-SITYSettingsLIGHT DARKSpecify the density for scanning a document.2.RESOLUTION Settings STD / FINE / S/F / H/

Configuration Menu 21RX SETTING1.MEMORY RX MODESettings ON / OFFSelect whether to allow (ON) memory reception or not (OFF). In cases when confidentia

Configuration Menu225.RX MODE Settings AUTO RX / MANUAL RXSelect whether the reception mode is set to automatic reception or manual reception. AUTO R

Configuration Menu 23COMM. SETTING1.TEL LINE TYPESettings TONE / PULSESelect the dialing system. If this function is not correctly set to the type of

Contents iContentsNotice ii1 Introduction ... 1Ma

Configuration Menu24REPORTING1.ACTIVITY REPORTSettings ON / OFFAfter every 60 transmissions/receptions, a report can be printed to show the results of

Configuration Menu 25USER SETTING1.FAX PTT SETTINGSettings UK / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK

Specifying Settings in Configuration Menu26Specifying Settings in Configuration MenuGeneral Procedure for Specifying Settings in Configuration Menu1 W

Specifying Settings in Configuration Menu 27Memory ReceptionIn cases when confidential faxes are being received, the received document can be stored

Specifying Settings in Configuration Menu286 Specify the time when memory reception mode ends, and then press the Menu Select key.The PASSWORD screen

Sending Faxes

Basic Fax Operation30Basic Fax OperationThis section contains basic information on sending faxes.Sending a Fax Using the ADFIf the ADF is used, origin

Basic Fax Operation 31– Using the Redial/Pause key" For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For

Basic Fax Operation32Sending a Fax Using the Original Glass1 Press the Fax key to enter Fax mode.2 Remove all documents from the ADF." If you ar

Basic Fax Operation 3310 To scan multiple pages from the original glass, check that the message “NEXT PAGE?” appears, replace the document, and then

ContentsiiSending a Fax Manually 41Sending a Fax Manually After Using the Telephone 41Sending a Fax Manually Using the On Hook Key 41Canceling (Deleti

Improving Resolution34Improving ResolutionThe image quality of a document can be adjusted before it is sent as a fax.1 Press the Resolution key.2 Usin

Specifying a Recipient 35Directly Entering a Fax Number1 Use the numeric keypad to type in the fax number for the recipient." The keys that can

Specifying a Recipient36Using the Speed Dial FunctionIf a recipient has been registered with a speed dial number, the recipient’s fax number can be di

Specifying a Recipient 37Using the Search Function of the Phone BookIf a recipient is registered with a one-touch dial key and a speed dial number, t

Specifiying Multiple Recipients38Using the Redial FunctionTo send a fax to the last number dialed, press the Redial/Pause key to recall the fax number

Specifiying Multiple Recipients 394 Check that the BROADCAST screen appears, and then press the Menu Select key.5 Specify the fax number of the recip

Sending a Fax at a Specified Time (Timer Transmission)40Sending a Fax at a Specified Time (Timer Transmission)A document can be scanned and stored in

Sending a Fax Manually 41Sending a Fax ManuallySending a Fax Manually After Using the TelephoneIf the machine is connected to a telephone and the sam

Canceling (Deleting) a Document Queued in Memory for424 Specify the fax number of the recipient." If Pulse is selected as the telephone line typ

About the Fax Header 43About the Fax HeaderIf transmission source information is set in Header setting to be printed, infor-mation such as the sender

Contents iii8 PC-FAX ... 71About PC-FAX 72C

About the Fax Header44

Receiving Faxes

Receiving Faxes Automatically46Receiving Faxes AutomaticallyIf the RX Mode parameter on the RX Setting menu is set to “Auto RX”, no special operation

Printing Received Faxes 473 Replace the telephone receiver.Printing Received FaxesWhat Is the Guaranteed Imageable (Printable) Area?The printable are

Printing Received Faxes48Adding the Sender’s Information When Printing FaxesIf “Footer” in the configuration menu is set to “ON”, information such as

RegisteringRecipients

About the FAX REGISTRATION Function50About the FAX REGISTRATION FunctionFrequently used fax numbers can be registered with the FAX REGISTRA-TION funct

One-Touch Dialing 514 Press the one-touch dial key that you want to program." If the one-touch dial key that is pressed is already registered w

One-Touch Dialing52Changing/Deleting One-Touch Dial InformationThe registered one-touch dial information can be corrected.1 Press the Menu Select key,

Speed Dialing 539 To change other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5.ORTo f

Contentsiv

Speed Dialing546 Using the keypad, enter the fax number of the recipient and then press the Menu Select key." The fax number can contain a maxim

Group Dialing 557 Change the name, fax number, modem speed as desired." If you try to change the settings for a speed dial number used in group

Group Dialing565 Enter the name of the group, and then press the Menu Select key." Text up to 20 characters long can be entered for the name.&q

Group Dialing 573 Check that the GROUP DIAL screen appears, and then press the Menu Select key.4 Press the one-touch dial key that you want to change

Group Dialing58

ConfirmationMode

About the Machine’s Counters60About the Machine’s CountersThe number of operations performed since this machine was installed can be checked using the

Checking the Transmission/Reception Result From the 61Checking the Transmission/Reception Result From the Message WindowThe transmission result infor

About the Reports and Lists62" The machine can also be set to print this report with each transmis-sion, only when an error occurs, or not at al

About the Reports and Lists 63MEMORY DATA LISTThis is a list of documents waiting to be sent, and documents specified for timer transmission.The docu

Introduction

About the Reports and Lists64GROUP DIAL LISTThe group dialing settings specified for one-touch dial keys are printed in numerical order of the keys.KE

Troubleshooting

Problems When Sending Faxes66Problems When Sending FaxesIf the fax cannot be sent correctly, refer to the following table, and then per-form the indic

Problems When Receiving Faxes 67Problems When Receiving FaxesIf the fax cannot be received correctly, refer to the following table, and then perform

Problems When Receiving Faxes68Faxes cannot be received automatically.The machine is set to receive faxes manually.Set the machine to auto-matic recep

Error Messages on the Message Window 69Error Messages on the Message WindowError message Cause SolutionLINE PROBLEM(Flashing alter-nately)CHECK LINE

Error Messages on the Message Window70TEXT ×1.00 1ä[A]ü #XXX Warn FaxA fax error occurred while an operation was being performed in Copy mode.Press th

PC-FAX

About PC-FAX72About PC-FAXThe PC-FAX feature allows you to fax any Windows-compatible document right from your PC to the other fax machine unit.Once t

Conguring PC- FAX Setting 73Conguring PC- FAX SettingDisplaying Printer Driver Properties for Conguring Global SettingsDisplaying Settings Under W

Machine Parts2Machine PartsThe parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar

Configuring PC- FAX Setting74Common OperationsThis section describes settings and buttons that are common to all three of the tabs (“Settings”, “Sende

Configuring PC- FAX Setting 75“Settings” TabThe “Settings” tab contains settings for Paper Size, Orientation, and Resolu-tion." Applications ma

Configuring PC- FAX Setting76“Sender Information” TabStore Sender Information then it will be appended to cover sheet.The “Sender Informaion” tab cont

Configuring PC- FAX Setting 77Address BookIn the Address Book dialog box, you can add, edit and delete stored informa-tion for users and groups.You a

Configuring PC- FAX Setting78Sorting the Address BookThe Address Book is, by default, sorted alphabetically by last name. You can change the sort by c

Configuring PC- FAX Setting 79Add GroupIf you often send the same PC-FAX to several recipients, you can combine them into a Group.A group address con

Configuring PC- FAX Setting80Importing an Address BookIf you have an existing address book created in another application, you can import it into your

Configuring PC- FAX Setting 81Import Replace Confirm DialogWhen the import user name is the same as some address book user, a Replace Confirm dialog

Configuring PC- FAX Setting82Exporting the Address BookUser can export the Address Book to an ASCII text file (.csv).1 From the Address Book dialog bo

Specifying Send PC-FAX Information 83Specifying Send PC-FAX Information" Before sending a PC fax, make sure that the date and time in your comp

Machine Parts 3Rear View1–LINE (telephone line) jack2–TEL (telephone) jack3–10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port231

Specifying Send PC-FAX Information84Select User or Group which you want to send PC-FAXYou can add Group or User from Address List. Or add one-time rec

Specifying Send PC-FAX Information 85Including a fax recipient from the Address ListYou can also add a new recipient to your Destination List directl

Specifying Send PC-FAX Information86Cover SheetIf desired, you can attach a Cover Sheet to your PC fax. The Color Laser MFP contains a library of pred

Specifying Send PC-FAX Information 87Edit Cover SheetClick [Cover Sheet] button, there are 9 style of Cover Sheets for both busi-ness and personal us

Specifying Send PC-FAX Information88Move Image Position on page layout1 User can move image position by mouse cursor on cover sheet layout.2 When move

PC-FAX transmission 89PC-FAX transmission1Create a PC fax document.Open the Windows application (Ex. Word, Excel, etc..).Create and save the document

PC-FAX transmission90

AAppendix

Technical Specifications92Technical Specifications" For details on other specifications, refer to the Printer_Copier_Scanner User’s Guide.Compat

Entering Text 93Entering TextWhen specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters,